Position Description

SCA Chirurgeons provide first aid at Society events.
Members of the SCA Chirurgeonate include Red Cross-trained first aiders, medical doctors, military medical corpsmen, nurses, paramedics, St. John’s Ambulance volunteers, and many other medical volunteers.
A Chirurgeon’s Warrant of office crosses Kingdom boundaries.

Requirements

The Chirurgeon of a Local Branch of the SCA must be a current member of the SCA, Inc.
You must maintain your SCA Membership for the duration of your term in office.
Terms of office in Wyewood is traditionally two years.
The applicant must be at least 18 years of age in order to hold this office.

Although not required for this office, it is recommended that the Chirurgeon have a working telephone number.
As email has become the approved medium for the dissemination of information and communication within the Barony and the Kingdom at large, daily access to both email and the Internet is recommended.

The Chirurgeon must meet the minimum qualifications to hold a Kingdom Chirurgeon’s warrant as specified in Corpora, Kingdom law, and the Chirurgeons’ handbook.

Specifically, they must obtain and maintain a current and active warrant from the An Tir Kingdom Chirurgeon before taking office.

Duties

The members of the Chirurgeonate provide first aid on a volunteer basis at SCA events.
First aid performed in the SCA is Good Samaritan in nature and is provided to anyone who asks at no cost to the recipient

The Chirurgeon is expected to inventory and maintain any Barony regalia, property and records assigned to or held by them.
They are expected to transfer these items in good order to their successor or to the Seneschal if no successor exists.
They are expected to arrange advertising for, or the training of a successor.
They are expected to attend regular officer and business meetings unless prior arrangements are agreed to.
They are expected to submit a yearly office budget to the Barony Financial Committee.

Maintain the printed handbook and update as needed to keep in compliance with the governing documents of the SCA, Inc.

(To be filled in later.)

Position Description

The Rapier Marshal is the officer responsible for Rapier activities within Wyewood.

Requirements

To be the Rapier Marshal of a Local Branch of the SCA, you must be a currently authorized Junior or Senior Rapier Marshal.
You must maintain your marshal’s authorization for the duration of your term in office.

The Rapier Marshal of a Local Branch of the SCA must be a current member of the SCA, Inc.
You must maintain your SCA Membership for the duration of your term in office.
Terms of office in Wyewood is traditionally two years.
The applicant must be at least 18 years of age in order to hold this office.

Although not required for this office, it is recommended that the Rapier Marshal have a working telephone number.
As email has become the approved medium for the dissemination of information and communication within the Barony and the Kingdom at large, daily access to both email and the Internet is recommended.

Duties

Supervising Rapier activities at local events.
Local events include local Rapier practices that meet the definition of event in Corpora.

Ensuring that the proper combat waivers have been completed by all Rapier participants at Wyewood events, including Rapier practices.
All participants in Rapier activities must have signed a waiver before participating.
Proof of having a waiver on file is the possession of a current blue SCA membership card.
Those that cannot produce this must sign a waiver for that event or fight practice.
This can be either an individual waiver, or a roster waiver.
Both can be found at http://www.sca.org/docs/waivers.html.

Ensuring that there is a warranted Rapier Marshal present at all Wyewood events that have Rapier related activities, including Rapier practices.
If Wyewood’s Branch Rapier Marshal cannot be present, a warranted Senior Rapier Marshal must be present in order to have a Rapier practice.

Ensuring that equipment conforms to the required minimums of the Kingdom regulations as listed in the An Tir Book of Combat (ABC).

Ensuring that Rapier fighters and marshals in Wyewood receive proper training.
This does not mean that you have to do all the training, it does mean that you need to see that training is done.
Often it can be beneficial to “import” accomplished fighters or marshals to practices occasionally to do special training sessions.

Ensuring that information is made available to all Wyewood Rapier fighters on armor standards, conventions of combat, rules of the lists, and any other information you are directed to distribute.
To help in this regard, you should probably subscribe to the marshals email list.

Assisting in the authorization of new Rapier fighters.
This means giving local authorization.
Local authorization will allow a new fighter the ability to fight in the local Rapier practice and at small local events.
You will want to keep a formal record of these “local” authorizations.
A Warranted Senior Marshal must perform the authorization for participation in kingdom or regional events.
For Kingdom authorizations, completed originals of the authorization forms (found at http://www.antir.sca.org/Pubs/index.html#combat.shelf) must be mailed to the Kingdom Lists Minister, as soon as possible, for the authorizations to be valid.
Part of the authorization is the signing of the waiver, which must be kept on file by the Kingdom Lists Minister.

Keeping authorization records on all Rapier fighters in Wyewood and keeping records on all Wyewood Rapier activities.
Having your own records will help if there are questions about authorizations.
It can also be used to remind the fighters when their authorizations will expire.

Submission of required quarterly reports to the appropriate superior marshal and the Wyewood Seneschal in accordance with the schedule requirements listed in An Tir Kingdom Law and the An Tir Book of Combat.
Also keep a copy in your office files.

Include in inventory a record of loaner armor, wepons, and other armored combat relaeted eguipment.
Some of it has been donated to Wyewood; some has been merely loaned to Wyewood.
The owners of the armor are to be duly noted in the inventory.
You will need to develop a process that keeps track of any item that is loaned out, and how to recover or replace the item if lost or damaged. (Damage of course is a normal happening in the course of armored combat activities.)

The Rapier Marshal is expected to inventory and maintain any Barony regalia, property and records assigned to or held by them.
They are expected to transfer these items in good order to their successor or to the Seneschal if no successor exists.
They are expected to arrange advertising for, or the training of a successor.
They are expected to attend regular officer and business meetings unless prior arrangements are agreed to.
They are expected to submit a yearly office budget to the Barony Financial Committee.

Maintain the printed handbook and update as needed to keep in compliance with the governing documents of the SCA, Inc.

Position Description

The Armored Combat Marshal is the officer responsible for Armored (or “Heavy”) Combat activities within Wyewood.
The Armored Combat Marshal is sometimes referred to as a Heavy Marshal, Master of Stables or Knight.
The Armored Combat Marshal is sometimes abbreviated as AC Marshal.

Requirements

To be the Armored Combat Marshal of a Local Branch of the SCA, you must be a currently authorized Junior or Senior A.C. (Heavy) Marshal.
You must maintain your marshal’s authorization for the duration of your term in office.

The Armored Combat Marshal of a Local Branch of the SCA must be a current member of the SCA, Inc.
You must maintain your SCA Membership for the duration of your term in office.
Terms of office in Wyewood is traditionally two years.
The applicant must be at least 18 years of age in order to hold this office.

Although not required for this office, it is recommended that the Armored Combat Marshal have a working telephone number.
As email has become the approved medium for the dissemination of information and communication within the Barony and the Kingdom at large, daily access to both email and the Internet is recommended.

Duties

Supervising Armored Combat activities at local events.
Local events include local armored combat practices that meet the definition of event in Corpora.

Ensuring that the proper combat waivers have been completed by all Armored Combat Marshal participants at Wyewood events, including fight practices.
All participants in Armored Combat activities must have signed a waiver before participating.
Proof of having a waiver on file is the possession of a current blue SCA membership card.
Those that cannot produce this must sign a waiver for that event or fight practice.
This can be either an individual waiver, or a roster waiver.
Both can be found at http://www.sca.org/docs/waivers.html.
Traditionally, armored combat practice is done in conjunction with the Wyewood “Full Contact Social” or FCS.
Depending on the season, the day, time, and location of the FCS may change.
Information on day, time, location, and directions to the FCS are available on the Wyewood website.

Ensuring that there is a warranted Armored Combat Marshal present at all Wyewood events that have combat related activities, including armored combat practices.
If Wyewood’s Branch Armored Combat Marshal cannot be present, a warranted Senior Armored Combat Marshal must be present in order to have an armored combat practice.

Ensuring that equipment conforms to the required minimums of the Kingdom regulations as listed in the An Tir Book of Combat (ABC).

Ensuring that Armored Combat fighters and marshals in Wyewood receive proper training.
This does not mean that you have to do all the training, it does mean that you need to see that training is done.
Often it can be beneficial to “import” accomplished fighters or marshals to practices occasionally to do special training sessions.

Ensuring that information is made available to all Wyewood Armored Combat fighters on armor standards, conventions of combat, rules of the lists, and any other information you are directed to distribute.
To help in this regard, you should probably subscribe to the marshals email list.

Assisting in the authorization of new armored combat fighters.
This means giving local authorization.
Local authorization will allow a new fighter the ability to fight in the local armored combat practice and at small local events.
You will want to keep a formal record of these “local” authorizations.
A Warranted Senior Marshal must perform the authorization for participation in kingdom or regional events.
For Kingdom authorizations, completed originals of the authorization forms (found at http://www.antir.sca.org/Pubs/index.html#combat.shelf) must be mailed to the Kingdom Lists Minister, as soon as possible, for the authorizations to be valid.
Part of the authorization is the signing of the waiver, which must be kept on file by the Kingdom Lists Minister.

Keeping authorization records on all Armored Combat fighters in Wyewood and keeping records on all Wyewood armored combat activities.
Having your own records will help if there are questions about authorizations.
It can also be used to remind the fighters when their authorizations will expire.

Submission of required quarterly reports to the appropriate superior marshal and the Wyewood Seneschal in accordance with the schedule requirements listed in An Tir Kingdom Law and the An Tir Book of Combat.
Also keep a copy in your office files.

Include in inventory a record of loaner armor, weapons, and other armored combat related equipment.
Some of it has been donated to Wyewood; some has been merely loaned to Wyewood.
The owners of the armor are to be duly noted in the inventory.
You will need to develop a process that keeps track of any item that is loaned out, and how to recover or replace the item if lost or damaged. (Damage of course is a normal happening in the course of armored combat activities.)

The Armored Combat Marshal is expected to inventory and maintain any Barony regalia, property and records assigned to or held by them.
They are expected to transfer these items in good order to their successor or to the Seneschal if no successor exists.
They are expected to arrange advertising for, or the training of a successor.
They are expected to attend regular officer and business meetings unless prior arrangements are agreed to.
They are expected to submit a yearly office budget to the Barony Financial Committee.

Maintain the printed handbook and update as needed to keep in compliance with the governing documents of the SCA, Inc.

Position Description

The Web Minister is responsible for updating and maintaining the official website, wyewood.org, for the Barony of Wyewood.
The Web Minister is responsible for maintaining the official email lists of the Barony of Wyewood.

Requirements

The Web Minister of a Local Branch of the SCA must be a current member of the SCA, Inc.
You must maintain your SCA Membership for the duration of your term in office.
Terms of office in Wyewood is traditionally two years.
The applicant must be at least 18 years of age in order to hold this office.

Although not required for this office, it is recommended that the Web Minister have a working telephone number.
As email has become the approved medium for the dissemination of information and communication within the Barony and the Kingdom at large, daily access to both email and the Internet is recommended.

Duties

Update and maintain the official website, wyewood.org, for the Barony of Wyewood.
Maintain the official email lists of the Barony of Wyewood.

The Web Minister is expected to inventory and maintain any Barony regalia, property and records assigned to or held by them.
They are expected to transfer these items in good order to their successor or to the Seneschal if no successor exists.
They are expected to arrange advertising for, or the training of a successor.
They are expected to attend regular officer and business meetings unless prior arrangements are agreed to.
They are expected to submit a yearly office budget to the Barony Financial Committee.

Maintain the printed handbook and update as needed to keep in compliance with the governing documents of the SCA, Inc.

Position Description

The Chronicler is responsible for publishing the Wye’s Mouth, the newsletter for Wyewood.
The Chronicler is also in charge of keeping the history of Wyewood, taking minutes at official Wyewood meetings, and supervising maintenance of the Wyewood web site.

Requirements

The Chronicler of a Local Branch of the SCA must be a current member of the SCA, Inc.
You must maintain your SCA Membership for the duration of your term in office.
Terms of office in Wyewood is traditionaly two years.
The applicant must be at least 18 years of age in order to hold this office.

Although not required for this office, it is recommended that the Chronicler have a working telephone number.
As email has become the approved medium for the dissemination of information and communication within the Barony and the Kingdom at large, daily access to both email and the Internet is recommended.

Duties

Edit and publish the Wyewood newsletter (the Wye’s Mouth) on a regular schedule.
As electronic formats come and go, it is recommended that all issues of the newsletter be printed and kept in the Chronicler’s files.
Although not a requirement of the office, it is recommended that you have some editing experience and, since at present the Wye’s Mouth is presented electronically on the web site, some experience with HTML or other web publishing formats should be helpful.

Keep copies of articles, artwork, and other items submitted for publication in the newsletter.

Take minutes at business meetings, officers meetings, and other Barony meetings as appropriate.
Minutes of the business meeting should be made available to the populace, usually by inclusion in the next published newsletter.

Maintain a history or Grete Boke for Wyewood.

Send complimentary copies of the newsletter to the King, Queen, Crown Prince and Princess (if applicable), Kingdom Seneschal, and Kingdom Chronicler.

Submit required reports to the Kingdom Chronicler.
A newsletter is sufficient as a report, provided that it contains minutes for business meetings, including an attendance count.

The Chronicler is expected to inventory and maintain any Barony regalia, property and records assigned to or held by them.
They are expected to transfer these items in good order to their successor or to the Seneschal if no successor exists.
They are expected to arrange advertising for, or the training of a successor.
They are expected to attend regular officer and business meetings unless prior arrangements are agreed to.
They are expected to submit a yearly office budget to the Barony Financial Committee.

Maintain the printed handbook and update as needed to keep in compliance with the governing documents of the SCA, Inc.

Position Description

The Herald is the officer responsible for coordinating heraldic activities within Wyewood.
As per the An Tir Handbook the Herald will handle courts and ceremony, track awards, and assist in the process of registering the names and devices of Wyewood members.

Requirements

The Herald of a Local Branch of the SCA must be a current member of the SCA, Inc.
You must maintain your SCA Membership for the duration of your term in office.
Terms of office in Wyewood is traditionaly two years.
The applicant must be at least 18 years of age in order to hold this office.

Although not required for this office, it is recommended that the Herald have a working telephone number.
As email has become the approved medium for the dissemination of information and communication within the Barony and the Kingdom at large, daily access to both email and the Internet is recommended.

Duties

Supervise and/or coordinate heraldic activities at local events.
Attend events sponsored by your branch and coordinate field and court heraldry at the event, or arrange for this to be done.
This does not mean that the herald has to do everything—just that they have to make sure it gets done by someone.

Keep copies of submissions forms and other heraldic paperwork on hand, to be available to the populace.

Ensure that information is made available to Wyewood concerning heraldic activities in the general area and Kingdom.

Be available at Full Contact Socials and other Wyewood activities and events to answer heraldic questions and help with name, device, and badge submissions.
Assist individuals with heraldic submissions.

Be available to herald court for Wyewood’s Royal Representatives (or arrange for the heralding to happen by someone else).

Hold regular heraldry nights, if there is sufficient interest among the populace to warrant doing so.

The Herald is expected to inventory and maintain any Barony regalia, property and records assigned to or held by them.
They are expected to transfer these items in good order to their successor or to the Seneschal if no successor exists.
They are expected to arrange advertising for, or the training of a successor.
They are expected to attend regular officer and business meetings unless prior arrangements are agreed to.
They are expected to submit a yearly office budget to the Barony Financial Committee.

Maintain the printed handbook and update as needed to keep in compliance with the governing documents of the SCA, Inc.

Position Description

The Arts and Sciences Minister is the officer responsible for Arts and Sciences activities within Wyewood.
As defined by Corpora: “responsible for fostering the study of period culture and technology, and of methods for producing historically accurate artifacts and performances.”

Requirements

The Arts and Sciences Minister of a Local Branch of the SCA must be a current member of the SCA, Inc.
You must maintain your SCA Membership for the duration of your term in office.
Term of office in Wyewood is traditionaly two years.
The applicant must be at least 18 years of age in order to hold this office.

Although not required for this office, it is recommended that the Arts and Sciences Minister have a working telephone number.
As email has become the approved medium for the dissemination of information and communication within the Barony and the Kingdom at large, daily access to both email and the Internet is recommended.

Duties

Supervising, organizing and promoting A and S activities at local events.
This does not mean that the A and S Minister has to teach every class or know all there is about medieval art and science.

Ensuring that information is made available to Wyewood concerning A and S activities in the general area and Kingdom.

Keeping records on all A and S activities in Wyewood and keeping records on all Wyewood A and S events.

Submission of required quarterly reports to the appropriate superior A and S representative, and the Wyewood Seneschal.
Also keep a copy in your office files.
Monthly Barony reports are published to the Wyewood email list.
Additional information may be published in the Barony newsletter (Wye’s Mouth) by contacting the Chronicler.

The A and S Minister is expected to inventory and maintain any Barony regalia, property and records assigned to or held by them.
They are expected to transfer these items in good order to their successor or to the Seneschal if no successor exists.
They are expected to arrange advertising for, or the training of a successor.
They are expected to attend regular officer and business meetings unless prior arrangements are agreed to.
They are expected to submit a yearly office budget to the Barony Financial Committee.

Maintain the printed handbook and update as needed to keep in compliance with the governing documents of the SCA, Inc.

Position Description

The Chatelaine is the newcomer information officer.
The Chatelaine may be referred to as a Castellan or Hospitaller in other branches.

The Chatelaine is responsible for the introduction of the Society to new and prospective members.
The Chatelaine assists in providing education pertaining to the conventions of the current middle ages, the Kingdom, and this branch;
The Chatelaine is to encourage active participation and period behaviors within the Society;
The Chatelaine, coordinating with their deputy, Gold Key, is to help make period style clothing accessible to new members;
The Chatelaine is also responsible for assisting in maintaining the Wyewood library.

Requirements

The Chatelaine of a Local Branch of the SCA must be a current member of the SCA, Inc.
You must maintain your SCA Membership for the duration of your term in office.
Term of office in Wyewood is traditionally two years.
The applicant must be at least 18 years of age in order to hold this office.

Although not required for this office, it is recommended that the Chatelaine have a working telephone number.
As email has become the approved medium for the dissemination of information and communication within the Barony and the Kingdom at large, daily access to both email and the Internet is recommended.

Duties

The Chatelaine is usually the first person newcomers officially deal with in the Society.
As such, the Chatelaine is usually the person that provides information regarding all aspects of the Society, its rules, and how to enjoy the activities associated with the Society.
The Chatelaine provides a valuable and necessary service within the Society.
While the Chatelaine’s Office is not difficult to administer, there are a number of duties directly associated with this office.
To that end, the following are a list of those duties and a brief explanation of each duty.

1. Ensuring that there is a representative of the Chatelaine’s Office present at all Wyewood events.
It is likely there will be newcomers at any given event and they will have questions.
You will need to answer their questions and encourage them in becoming members of the Society.
It is not necessary for you to personally be in attendance at every Wyewood event, but if the Chatelaine is not present, the Deputy Chatelaine, Gold Key or other designated individual may represent the Chatelaine’s Office in your stead.

2. Supervising and coordinating newcomer activities and demonstrations (demos) at local events.
Periodically, you will make arrangements for knowledgeable individuals to teach informative beginner classes or present demonstrations on a variety of subjects regarding the Society, both period and modern in aspect, at socials or other local Wyewood events.
You are not responsible for teaching or attending any of these classes, but you may do so at your own discretion.

3. Providing access to educational information for newcomers and newer members.
The Chatelaine provides a wide variety of educational materials in the form of handouts, booklets, and pamphlets to interested newcomers at socials and other local events.
These materials are derived from a variety of sources, and are directly applicable to participation in the Society.
You should be familiar with all of these materials, and readily able to explain their significance and application to interested individuals.

4. Organizing and attending demos, both for recruitment and educational purposes.
From time to time, you will receive requests from individuals or organizations outside the Society for educational demos.
It is the responsibility of the Chatelaine, working closely with the Seneschal, to ensure that any information that goes out to the public conveys a true sense of the purpose and intent of the SCA.
It is not necessary for the Chatelaine to attend or directly participate in demos, but to act as a coordinator for the demos.
Instead of the Chatelaine, the Seneschal may designate another individual to coordinate demos.

5. Keeping newcomer records on all Wyewood events.
Include such pertinent information as name, contact number, and areas of interest.
This information is used in the reporting process on both a local and Kingdom level.
You also will need this information to follow up on prospective new members to insure their easy transition into the Society.

6. Submitting required quarterly reports to the Kingdom Deputy Chatelaine for the Western Area and the Wyewood Seneschal.
Keep a copy of all reports in your office files.
Monthly reports are due to the Wyewood Seneschal prior to the monthly Officers’ Meeting and are given verbally at both the Officers’ Meeting and the Monthly Business Meeting.
In your report, provide a brief overview of the reporting period, including all events where the Chatelaine’s services were provided.
Include the number and type of newcomer contacts and member outcomes, any demos requested or attended, and classes taught.
Discuss any problems encountered or resolved, and give a short accounting for deputies and lesser offices relating to the Chatelaine’s Office.
All reports may be sent using either standard mail or e-mail.
If the Chatelaine’s Office was not active during any given reporting period, indicate this in your report by using the phrase “No Activity to report”.

7. Maintaining the Library.
Wyewood is required to have a library and obtain, through gift or purchase, current copies of:
The Known World Handbook;
The Organizational Handbook (a.k.a. Corpora);
The An Tir Handbook;
The Laws of An Tir;
The An Tir Book of Combat;
Additionally, whatever resources the branch deems appropriate, including the officer manuals and handbooks.
The Chatelaine’s Office is responsible for maintaining the library unless the branch has a librarian or delegates the responsibility to another officer.
These items belong to Wyewood as a branch of the SCA, Inc., and need to be used by Wyewood.

The Chatelaine is expected to inventory and maintain any Barony regalia, property and records assigned to or held by them.
They are expected to transfer these items in good order to their successor or to the Seneschal if no successor exists.
They are expected to arrange advertising for, or the training of a successor.
They are expected to attend regular officer and business meetings unless prior arrangements are agreed to.
They are expected to submit a yearly office budget to the Barony Financial Committee.

Maintain the printed handbook and update as needed to keep in compliance with the governing documents of the SCA, Inc.

Deputies and Lesser Offices

The Chatelaine’s Office currently includes deputy positions of Gold Key and Librarian.

Gold Key:

The office of Gold Key maintains a collection of clothing, accessories and feast gear that a branch keeps on hand to loan to guests and new members.
The Gold Key officer is in charge of maintaining this collection; making sure it gets to and from events when needed;
and setting up a system for loan and retrieval of the items.
Neither the Gold Key officer nor the Chatelaine is responsible for making or providing permanent garb for newcomers.
The Gold Key officer may collect fabrics or raise funds to buy fabrics for Gold Key items, arrange sewing bees, solicit donations of suitable articles from branch members, or find other appropriate means of amassing a collection.
Gold Key reports to the Chatelaine on a monthly basis.
Keeping track of how often the collection is used, at which events, and which items are borrowed the most frequently will help the Gold Key and Chatelaine focus their efforts.
The Gold Key Officer must maintain an inventory of all items in Gold Key, including any storage boxes or containers.
These items belong to Wyewood as a branch of the SCA, Inc., and need to be used by the Gold Key successors.

Librarian: