Event Report Form

Shire of Wyewood

Today’s Date: __________________________________

1. General Information

Event name: __________________________________

Event location: __________________________________

Address: __________________________________

Site contact name and phone number: __________________________________

Was it listed in The Crier:   Yes    No

Date(s) (mm/dd/yyyy): __________________________________

Times site was open/closed: __________________________________

Camping:   Yes    No

Indoor:   Yes    No

Feast:   Yes    No

Were the site amenities adequate?   Yes    No    (Why? Report in Section 8)

Enough parking?   Yes    No    (Why? Report in Section 8)

Enough volunteers?   Yes    No    (Why? Report in Section 8)

2. Staff Information

Autocrat (SCA Name):
Autocrat (Modern Name):
Phone Number:

Co-autocrat (SCA Name):
Co-Autocrat (Modern Name):
Phone Number:
Report Attached?      Yes       No       N/A

Marshal in Charge (SCA Name):
M.I.C. (Modern Name):
Phone Number:
Report Attached?      Yes       No       N/A

Chirurgeon in Charge (SCA Name):
Chirurgeon in Charge (Modern Name):
Phone Number:
Report Attached?      Yes       No       N/A

Constable in Charge (SCA Name):
Constable in Charge (Modern Name):
Phone Number:
Report Attached?      Yes       No       N/A

Chatelaine (SCA Name):
Chatelaine (Modern Name):
Phone Number:
Report Attached?      Yes       No       N/A

Chief Cook (SCA Name):
Chief Cook (Modern Name):
Phone Number:
Report Attached?      Yes       No       N/A

Merchant Coordinator (SCA Name):
Merchant Coordinator (Modern Name):
Phone Number:
Report Attached?      Yes       No       N/A

Herald (SCA Name):
Herald (Modern Name):
Phone Number:
Report Attached?      Yes       No       N/A

3. Activities

Check all
that apply
Activity Number of
Participants
Winner (if applicable)

Heavy


Rapier


Tournament


War


Archery


Bardic


Arts & Sciences


Classes


Other:




4. Budget

Amount ApprovedDate approved






Total Budget

5. Gate Records

U.S. Funds

Gate Fee# of AttendeesSubtotal for each line
Adult member$
$
Adult non-member (NMS Fee charged)$
$
Child member$
$
Child non-member (no NMS fee charge if reduced fee at gate)$
$
Family cap member$
$
Family cap non-member$
$
Compensated gate fees
Adults
Children
Subtotal$
Non-member fee to Kingdom$

6. Actual Income

U.S. Funds

Gate Income$
Feast Income (if applicable)$
Other(s) [Please List]






Total Income$

7. Expenses

Site rental and deposit$
Insurance certificate (if applicable)$
Feast$
Port-a-potties$
Prizes$
Other$
Other$
Total Expenses$

Total Income = $___________________________________________

Total Expenses = $___________________________________________

Total Profit / (Loss) = $___________________________________________


8. Notes

What challenges did you face with this event?







How would you avoid these challenges?







What worked well with this event?







What would you do differently?







Notes on site







Suggestions for next time








Signature (Autocrat) ___________________________________________

Date Signed _________________________________________

Signature (Seneschal) ___________________________________________

Date Signed _________________________________________

Signature (Exchequer) ___________________________________________

Date Signed _________________________________________



Form last updated: 3 September 2003